Check your specs!
Personnel management, on-boarding, and transitioning departments in any company, large or small, involves large amounts of data and process. Even when personnel aren’t in motion, paperwork can grow sky high, and regulations may require access to said paperwork in a moment’s notice.
Protect yourself with a secure digital data room, especially one provided by Vault Rooms Inc., which includes the following specifications, which major companies rely on consistently.
Will your current digital vault or data room provide these specs? If not, you could be losing out on powerful business growth, or worse, be in violation of regulatory standards.
“To emphasize the importance of the collaborative process with Vault Rooms, we did about as many loans as our peer banks that are 50 to 100 times our size.” — Customer K.M.
DOES YOUR DATA ROOM HAVE THE FOLLOWING? | Vault Rooms Data Room Security
Constant Support by Phone: Did you know that you can call Vault Rooms support staff, even if you have the basic account, and even if it’s after hours or on a holiday? We stand by ready to help, whether you’re concerned about a security issue, or something as minor as a misplaced document.
DRM/Digital Rights Management: Send large volumes of information or share them internally knowing that no computer or device can print, download, or copy and paste them.
Data Room Interior Protection: Grant permissions on a totally customized level to employees, visitors, and contractors based on how much or little information they should have access to.
Two-Factor Data Room Authentication: Ensure that an errant user can’t get their password stolen and leave your system open to a bad actor with 2FA.
COMPANY SECURITY SPECIFICATIONS IN DATA ROOM TECHNOLOGY
+Onboarding Personal Info: Do you background check employees or look at credit histories? All of this information must be stored confidentially by law, and if there’s a leak in a cheaply built system, you’ll be responsible for it. Trust a data room to keep background check information secure and accessible only to those who require it.
+Pre-employment Screening: When your employees share social security information, tax withholding, and medical history, make sure that those documents too are protected by a data room with robust security standards, like any offered by Vault Rooms.
+Comprehensive Staff Training: When onboarding new hires, the information about how to perform certain tasks may be the secret sauce to your business operation. Protect trade secrets and ensure that anyone who knowingly exposes trade secrets from your data room will leave evidence enough for prosecution.
+NDA’s and more: Work with our staff at Vault Rooms to streamline the NDA process to ensure that employees will not spill pertinent information that belongs in your digital data room and your digital data room alone.
+Quality and Access Control Procedures: Remote control gives supervisors access to necessary accounts in case you suspect the account needs to be closed.
Vault Rooms – A Leading Virtual Data Room Provider
We pride ourselves in making the digital world a safer place to work and interact, both globally and within the confines of your own office, but most importantly we make the digital world easier to work within! Vault Rooms has served investment accounting firms, security personnel, human resource departments, banks, brokers, private equity firms, real estate agents, and more for the past 14 years.
About The Author
Karen Perkins is the CEO and Co-Founder of Vault Rooms, Inc. She is a troubleshooter, problem solver, and efficiency expert. Her career experiences have provided a broad foundation of skills that make her uniquely qualified to assist companies with their growth, transition, and operational improvement. She advocates for the use of simple and secure technology tools designed to make work and life easier with the Super S.M.A.R.T. Women platform. Likewise, her company, Vault Rooms, is a technology platform for the simple and secure sharing of business-critical files.
