Regulatory agencies, vendors, clients, or any of the above may require you to use a digital data room with safety specifications or certifications that meet stronger standards than you may have used. Vault Rooms is your solution for application security and regulatory data room sufficiency. 

Whether it’s application security, infrastructure, or personnel security that you want to shore up, Vault Rooms has led the secure data vault industry for 14 years and is only growing more capable. When you shop for a secure data room, make sure you find a vault room with the following, all of which Vault Rooms come equipped with at no further cost: 

TYPES OF DATA ROOM APPLICATION SECURITY SPECS | Vault Rooms Inc.   

+Compartmentalized Data Room Internal Security: Individualized security sections are great for visiting vendors, interim employees, and temporary informational disclosures. You’ve given your visitor a parking tag and a chair, so don’t accidentally give them the keys to your company secrets too. 

+Access Levels: HR firms and reps especially rely on strong internal security by carefully regulating access to information. When a bad actor attempts to access data room documents acting as a temporary staffer or careless employee, they’ll be stopped before they can get started. 

+Secure Data Room Password Flexibility: Keep passwords difficult for phishers to guess so that your employees won’t accidentally compromise the company network by using a pet’s name and so on. 

+Encryption: Ransomware’s favorite exploitation is the exposed password. An extra layer of security on your passwords for your data room makes guessing a line of text useless for a hacker, which is our goal in building you a robust web system. 

+Smart (Dynamic) Watermarking: In more ways than one, keep track of who is viewing a given document so that even if they are able to snap a photo of their screen, you can track down the bad actor and hold them liable should they share the information with the public. Dynamic watermarking may even identify a bad actor without them realizing they’ve stolen watermarked material. 

+Data Room Two-Factor Authentication: In case a password does get compromised, or if an employee’s computer is stolen, 2FA means that a bad actor won’t be able to hack the account, because the given user still controls access with the second safeguard in place. 

+Document Download Controls: While anyone who can view information can copy it, you can slow down someone trying to rapidly steal large volumes of sensitive information by enabling various levels of document download and print control as part of Vault Rooms’ Digital Rights Management (DRM) features. 

+Data Room User Account Control Capabilities: In the same way that you can grant permissions to users, you can remove them remotely, which can be an asset in a work-from-home environment. 

Vault Rooms – A Leading Virtual Data Room Provider

“I really liked the workflow capabilities. The setting up of the tasks. The completion of the tasks. Allowing the customers to see the order in which we need things. Another neat feature is the ability to leave very clear descriptions for the customers within the tasks themselves.”

-K.M., Bank Manager and Vault Rooms user

Vault Rooms has served private equity firms, investment accounting firms, human resource departments, banks, brokers, real estate agents, security personnel, and more for the past 14 years. 

At Vault Rooms, we pride ourselves in making the digital world a safer place to work and interact, and during COVID, making sure you have all the tools you need to continue to succeed. 

About The Author

Karen Perkins is the CEO and Co-Founder of Vault Rooms, Inc. She is a troubleshooter, problem solver, and efficiency expert. Her career experiences have provided a broad foundation of skills that make her uniquely qualified to assist companies with their growth, transition, and operational improvement. She advocates for the use of simple and secure technology tools designed to make work and life easier with the Super S.M.A.R.T. Women platform. Likewise, her company, Vault Rooms, is a technology platform for the simple and secure sharing of business-critical files.