As firms increasingly begin to shift their data storage to the cloud, employees have greater access to sharing and potentially exploiting sensitive information.
While Dropbox is friendly and intuitive for sharing photos and other pieces of public information across the devices of friends and family, its system is not built for collecting, organizing, sharing and tracking critical documents where a focus on file security is paramount.
Files that have been sent to both current and former employees immediately fall out of the control of the company and into the hands of individuals that may not have the focus or know how to keep the information secure. Each and every user with these files sitting on their device is a potential target for hackers looking to gain unwarranted access your sensitive information.
Firms also face the external threat of malicious intent, when fired or angered employees might abuse their pre-existing access to important files and documents. The major problem is the fact that once files are shared within Dropbox, there’s no way of knowing who might see those documents or where they might end up.
Sensitive Information Shared with Others
Sensitive information can be saved, uploaded, and shared with anyone, as was seen with the Dropbox password breach in 2012 and the Dropbox user login data sale in 2016, where users were flooded with spam to their personal email accounts after their information was shared and sold online.
Dropbox also has had alarming clauses in their terms of service and privacy policies that have disputed data ownership, data usage rights, privacy rights and Dropbox employee access permission with respect to your Dropbox account.
So you’re probably asking, what’s the solution?
Virtual Data Rooms – Secure Platforms for Sharing Business – Critical Files
A virtual data room is an online proprietary software that is used for sharing and distributing documents with privacy and ease. Data rooms can and are being used in many fields and industries; including M&A, real estate, audit and tax, wealth management, loan processing, litigation and venture capital transactions.
Virtual data rooms are able to pick up where generic file sharing programs such as Dropbox leave off, offering security, complex reporting, advanced functionality, and customer service.
At Vault Rooms, we understand the tremendous risk involved in sharing and sending documents. That’s why we provide dynamic watermarks, the option to restrict file downloading and printing, full audit trails of document access and other security features to ensure that our clients’ files are safe under all circumstances.
This makes it easier for businesses to run due diligence correctly, conduct business transactions securely, comply with regulatory authority governance and requirements, and assure that uploaded information is never shared or sold.
Vault Rooms also offers a variety of hosting plans, providing bank-level security with simplicity of use.
Looking for a solution that allows you to share your business-critical files safely? We at Vault Rooms are committed to helping you find a solution that fits your needs perfectly. Click here to get started: www.vaultrooms.com