January 30, 2014
In light of the recent credit card hacking at Target and other high profile security breaches, V-Rooms™ Virtual Data Rooms has updated their security protocols so that individual virtual data room administrators can modify security features for both their document access authentication, their document watermarking service, and their post-download document access security features.
Security is priority number one for V-Rooms™ Virtual Data Rooms, who provides a document sharing solution for highly regulated and confidential documents used in such processes as corporate mergers, venture capital solicitation, bankruptcy negotiation, pharmaceutical research, and mineral excavation discovery.
Administrators set up folders and files and then share them with specific team members or outside individuals, while V-Rooms™ maintains compliance with the JOBS act, HIPAA, SEC Rule 17G-5, Safe Harbor certification rules, CFR 21 Part 11, SSAE 16 Type II, and FATCA by providing the mandated security protocols, legal acknowledgement texts, and access logs.
As part of their newest round of security upgrades, administrators now have additional options for authenticating their users by setting custom password requirements such as password length and whether or not capitalization, special characters, or numbers are required in passwords. In addition, virtual data room administrators can also create custom rules for how often users must change their passwords and how many failed login attempts result in a lockout. Administrators can also require 2-factor authentication of their users when logging in.
V-Rooms™ also has a full suite of security features once the user has been authenticated including full audit reports on both a document’s or user’s history. This enables administrators to quickly and easily track all file movement and access, as well as seeing the activity of specific users or documents.
When viewing a document within their application, V-Rooms™ provides a confidentiality watermark that includes the username, IP address, date, and time that a file was accessed; this watermark has recently been expanded to also include up to two additional custom text fields that can be defined by the administrator. Administrators can also define permissions on printing and saving controls which can prevent those users from sharing the document with third parties by preventing the document from being removed from the V-Rooms™ environment.
The latest version of V-Rooms™ also creates a new security feature for administrators who want to grant some of their users the ability to download documents. Administrators can now “UNDO” sharing of downloaded documents remotely, by revoking access to documents already downloaded.
“Our number one goal is security for our clients,” said Dan Bradbary, CEO of V-Rooms™. “Without adequate security, mineral rights can be lost, corporate mergers spoiled, identities and credit card information stolen, and groundbreaking research compromised. At V-Rooms™, our focus is 100% on secure file sharing beyond the firewall.”
V-Rooms™ provides a cloud-based, customizable virtual data room (VDR) solution that is designed to streamline document management, collaboration, exchange and archiving for financial, legal and corporate professionals. The V-Rooms™ Software-As-A-Service (SAAS) secure document portal facilitates the secure exchange of sensitive information providing compliant and auditable transactions. V-Rooms™ enables the acceleration of complex, information-intensive processes while reducing the time and expenses associated with data distribution, courier, printing and travel. Additional information can be found here.